How to add a new student to Sakai *correctly*

One of the most common Sakai problems at the beginning of the term is how give new  students access to Sakai course sites.

At the Claremont Colleges, students are automatically added and dropped from Sakai sites on a daily basis during the add-drop period. Sakai class rosters are updated every night with current data from the Registrars' offices, so new students are added automatically to Sakai course sites within 24 hours of authorized enrollment.

Here are some pointers if you would like to manually add a student to your Sakai course site:

• If you wish to add a student who is not yet officially registered, please assign the student to an Auditor role. The Student and Auditor roles are the same in terms of what the user has access to in your course site.

• Sakai's drop/add scripts ignore Auditors until they are officially students on the class roster. Once a student is officially on the roster, Sakai will automatically change her/his role from Auditor to Student.
  

• If you assign a student to the Student role before s/he is enrolled officially, during the daily Sakai update s/he will be made Inactive automatically. An Inactive Student remains a member of the site but no longer has access to it. To correct this problem if it happens, go to Site Info, changing her/his Role to Auditor and Status to Active, and then click the Update Participants button.
   
• Note: Claremont Colleges students should be added using their Sakai username, generally their network username@abbreviated college (i.e., skullman@scr):
  @scrippscollege.edu becomes @scr ; @pitzer.edu becomes @ptz ; @pomona.edu becomes @pom ; @hmc.edu becomes @hmc ; @cmc.edu becomes @cmc
  CGU is different: studentlastname+1stletter-1stname@cgu
  
• To add non-Claremont College users, including senior auditors, please read the Add (senior) auditors to Sakai course sites post for directions.
  

Add students to a course Sakai site

1. In the course site, click Site Info from the menubar on the left
2. Click Add Participants
3. For students with official usernames, under Claremont Colleges Sakai users [the top box], enter the student(s) username, one address per line (for example, username@scr)
4. Under Participant Roles, choose to give your newly added student(s) the same role, then click Continue
5. Use the buttons to select the Auditor role for the student(s), then click Continue
6. On the next page, select the Send Now button to automatically email the student about the site's availability, then click Continue
7. Confirm that the information for the participant(s) that you are adding is correct, and then click Finish.